Harnessing AI to drive team efficiency and optimize project management
As organizations strive for greater project management efficiency, AI can be a powerful tool to identify inefficiencies, anticipate risks, and improve decision-making. From content creation to data summarization, generative AI (GenAI) transforms how teams work by quickly creating valuable outputs with less effort. For example, a daily sprint report that might take a team member up to an hour to compile can be generated in seconds by AI that is trained to summarize data from multiple sources.
Over time, small efficiencies like these are multiplied, leading to extensive time savings across teams and organizations. By handling repetitive tasks, GenAI models give teams more time to focus on collaboration, strategic thinking, and creative problem-solving.
In large companies, particularly those with high staff turnover or matrixed, cross-functional teams, new team members often face a steep learning curve when adapting to the team’s specific tools and processes. By functioning as a copilot, an ever-present, always-patient expert on all things project management, GenAI can provide answers from both static documentation and real-time data. When getting up to speed in a new role, a manager could ask a GenAI copilot what is happening across a team that could, over time, negatively impact the projects they are working on. The feedback given can help address these issues, reduce the manager’s learning curve, and provide on-the-job training that delivers immediate, actionable insights.