Articles about Microsoft 365

Navigating the transition to Microsoft 365… just in time for Copilot

Microsoft 365

With the rollout of Copilot this fall, businesses everywhere are considering moving to Microsoft 365 to reap the benefits of its AI companion function in supporting business operations.

The first step in tackling this transition is for IT teams and Managed Service Providers (MSPs) to understand the new software, evaluate their existing systems and prepare for the intricate migration that lies ahead.

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Get 'Teach Yourself VISUALLY: Excel 365' (worth $18) for FREE

Excel-erate your Excel 365 knowledge with the celebrated Teach Yourself VISUALLY series.

In Teach Yourself VISUALLY: Excel 365, veteran tech educator and writer Paul McFedries delivers a practical, step-by-step guide to using the latest version of the world’s most popular spreadsheet app.

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Get 'Mastering Microsoft 365 Defender' (worth $39.99) for FREE

Microsoft 365 Defender is an XDR platform that provides security across multi-platform endpoints, hybrid identities, emails, collaboration tools, and cloud apps. Mastering Microsoft 365 Defender will teach you how to get started and use Microsoft’s suite effectively.

You’ll start with a quick overview of cybersecurity risks that modern organizations face, such as ransomware and APT attacks, how Microsoft is making massive investments in security today, and gain an understanding of how to deploy Microsoft Defender for Endpoint by diving deep into configurations and their architecture.

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Microsoft Lists is now available to everyone as it is freed from the shackles of being a businesses-only task manager

Microsoft Lists

Microsoft Lists, the company's task manager app, has been made available to anyone who is looking for a way to manage a range of projects. Now three years old, Lists was originally limited to business and enterprise users, but Microsoft has taken the decision to open it up to everyone.

The move comes after the company conducted a limited test with several thousand consumer-level users. During its time as a business/enterprise-only app, Microsoft Lists gained a reputation for ease of use, an intuitive workflow and an impressive range of templates for managing a variety of tasks on iOS, Android and the web.

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Microsoft is unbundling Teams from Microsoft 365 and Office 365 to address European antitrust concerns

Microsoft Teams on laptop screen

Microsoft has announced that it will unbundle Teams from Microsoft 365 and Office 365 in the EEA and Switzerland starting in October -- and this will mean a price reduction.  

The move comes after the European Commission expressed concerns about the bundling of the software. Microsoft describes the decision as being part of "proactive changes", and the company will no doubt be hoping that it is enough to stop further probing and legislation. For now, the unbundling is limited to Europe.

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Microsoft announces indefinite postponement of multi-account search in Outlook

Delayed flights sign

With few people having just one email address nowadays, the problem of searching for email across two or more accounts is one that affects many users. Just last month, Microsoft announced an upcoming feature for its Outlook email client -- the ability to search across multiple email accounts simultaneously.

Now the company has had a change of heart, updating its plans to indicate that the handy option is now "postponed indefinitely".

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Microsoft Office has a brand new look

New default Microsoft Office theme

Microsoft recently unveiled a new default font for Microsoft 365 in the form of Aptos, and now the company has announced that Office is getting a visual refresh with a new default theme for Windows, macOS and Android users.

The theme is gradually rolling out, starting with Microsoft 365 insiders, and it is about more than just a new typeface. With a firm focus on accessibility, the new look means a change of color palette across all Office apps. There are plenty of other visual changes too, including increased line weights and new default styles in Word and Outlook.

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Microsoft 365 Copilot is going to be costly for enterprise and business AI users

Bing Chat Enterprise

As Microsoft, like just about every other technology company, continues to embrace artificial intelligence, there is a lot of interest in the slew of AI-powered tools that are emerging. One of the most intrigue-inspiring tools is Microsoft Copilot.

We've already seen signs of this generative AI utility in the preview builds of Windows 11, and while there is a great deal of anticipation from home users, Microsoft is setting its sights on businesses and the enterprise. At its Inspire 2023 event, the company has revealed more about its plans, including details of pricing.

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Meet Aptos: The new default Microsoft 365 font that replaces Calibri

Calibri, Microsoft's main font for the last 15 years, is stepping aside. Our tech has changed, and so have our tastes in fonts, apparently. So, Microsoft went looking for a new default font.

The Windows-maker picked five new fonts: Bierstadt, Grandview, Seaford, Skeena, and Tenorite, and hoped one would be the next go-to font for Microsoft 365. Users got to try these out, and the most liked one was Bierstadt, which is now called Aptos.

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Microsoft rethinks replacing Mail and Calendar apps with Outlook for Windows

Microsoft logo

The Mail and Calendar apps in Windows 11 have not been the recipients of much love -- either from users who find them limited and awkward, nor from Microsoft which has not updated the software for an age.

The company has already announced that the separate Mail and Calendar apps will be discontinued starting in September next year, with the new Outlook for Windows app being touted as the replacement. Despite the ill feeling towards the older apps, the announcement has been met with such a backlash that Microsoft has been forced to rethink its plans.

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New Microsoft Mac Admins community now available for IT pros using Microsoft products on Apple devices in the enterprise

Microsoft 365 on a Mac

Acknowledging that not everyone in the world uses a PC, Microsoft has launched a new tech community for people using its products in conjunction with Apple hardware. Called Microsoft Mac Admins, it is described as an "online community for IT professionals who are passionate and knowledgeable about using Microsoft products on Apple Mac devices in the enterprise."

The launch comes as growing numbers of organizations use Microsoft Intune and other products from the company to manage Macs in the enterprise. Microsoft says that the aim of the community is to give Mac admins a way to "connect with other users, share experiences and best practices, learn from experts and peers, get help with common issues, and be inspired by the latest innovations."

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Get 'Microsoft 365 Certified Fundamentals MS-900 Exam Guide -- Second Edition' (worth $35.99) for FREE

Microsoft 365 Certified Fundamentals certification demonstrates your foundational knowledge of adopting cloud services, specifically the software as a service (SaaS) model.

Exam MS-900 tests your understanding of Microsoft 365 services, components, their implementation, security, licensing, and general cloud concepts. This updated second edition covers all the recent and important changes in the examination in detail to help you achieve certification.

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Microsoft is able to look inside your password protected zip files

Open padlock

Microsoft has been spotted scanning for malware within password protected zip files stored on its cloud services.

Security researcher Andrew Brandt was among those to notice that Microsoft appears to be bypassing passwords added to zip archives in order to check for malware. While the intentions of the company may be good, the practice raises serious questions about privacy and security.

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Microsoft is testing Windows 11 Start menu ads to push Microsoft 365 and Microsoft accounts

Windows 11 Start menu badging treatments

In the latest Windows 11 Dev build, there is a new Gallery in File Explorer for browsing your photos. This is something that is likely to prove popular, but the same build also include some rather more controversial changes.

 In Windows 11 build 23435, Microsoft is tinkering further with the Start menu bringing ads to the heart of the operating system. The company likes to refer to this advertising as "badging", but the latest attempt to promote Windows 365 and Microsoft accounts is more likely to be seen as badgering.

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Phishing attacks increase by more than 100 percent

Phishing attack volumes increased by 102 percent in the first quarter of 2023 according to a new report from email security and threat detection company Vade.

In the first quarter of this year Vade detected 562.4 million phishing emails, passing the previous quarter's total by 284.8 million. January accounted for the highest volume of phishing emails in Q1 with 488.5 million.

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