Articles about Office

Windows 8.1 + OneNote: Why the digital notebook is finally a reality


In the mid-2000s, walking into a college classroom holding a laptop that came with a stylus for the purpose of note-taking was without a doubt out of place. The smartphone craze was still years away, and for all intents and purposes, touchscreens were relegated to two platforms: the Nintendo DS, and the last hurrah of Palm devices like the Treo. So when I sat in my undergrad classes taking notes in OneNote 2003 on my Thinkpad X41, people looked at me like I was an alien. Professors even asked from time to time whether I brought my paper notebook to class, so I wasn't playing with my "toy" the whole time.

Tablet PCs had a real personality dilemma way back then. Aside from OneNote, they were a sort of a pariah in the PC industry. Cool, sleek, powerful, and usually fairly light -- but they were held back in one major way: the operating system. I bless Microsoft for taking chances in areas where no one else dared, which undoubtedly led us to the current revolution being driven by Windows 8.1, but the first wave of Tablet PCs had real potential. The hardware was there, but the operating system was the large bottleneck by far.

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Microsoft celebrates 10 years of OneNote -- one notable decade


It may be hard to believe, but OneNote was released in November 2003. To many mature users of Microsoft's Office suite, it still feels like a "new" addition. Sadly, many people do not use the note-taking, collaboration solution, likely from a lack of education on the software. I am only a few years removed from college and never observed a single student leveraging OneNote in the classroom; they all used Word. This is unfortunate as it is a great cross-platform solution -- Windows, iOS, Android, and Windows Phone are now all supported.

To celebrate the 10 year anniversary, Microsoft is launching the One Notable Decade campaign. This should hopefully raise awareness of the powerful software. Today, Microsoft shares some examples of how OneNote helps people be successful in their lives.

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Microsoft says Surface 2 is better than iPad Air with iWork, but fails to convince

Failure Fail Grade F

I am the sort of person who values a versatile device, that lends itself well both to productivity work and content consumption, in a portable package. In my opinion, Microsoft's Surface Pro 2 strikes the right balance and is definitely the tablet that I would buy if I were in the market for such a device. On the productivity side, it is an uncompromised machine that can run every piece of software that I want or need. Unquestionably, it puts Apple's new iPad Air to shame in this regard.

But the same cannot be said about the Surface 2, that ships with Windows RT 8.1. The tablet is not as good as the Surface Pro 2 when it comes to productivity work as it cannot run the same software nor is it as good as the iPad Air when it comes to content consumption, due to a still inferior app selection. But what happens when the Surface 2 is compared to the iPad Air, from a productivity standpoint?

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Microsoft's Office oxygen supply problem

office oxygen

Google, OpenOffice, LibreOffice and my company Zoho have all offered free office suites for years, and on Tuesday, Apple announced that its productivity suite iWork will now also be available for free on all new Apple Macs and iPads.

Given that Microsoft Office has long been the de-facto monopoly, none of these rival companies have anything to lose in commoditizing the office suite market. That is the nice thing about facing a monopoly in an adjacent market -- every player other than the monopoly would win if they get a non-zero share of a massively shrunk market. If the $20 billion market shrinks to $2 billion, we at Zoho would celebrate it, as long as we can hope to get a share of that shrunken market. In fact, competitors would win even if they don't get any share of the shrunken market, because it denies the monopoly the ability to use its cash cow to dominate adjacent markets they do have an interest in.

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10 reasons why you should consider Windows Phone

Nokia Lumia 1020 Color Range

With Android handsets and iPhones taking the lion's share of the smartphone market, Windows Phone is quite often overlooked by most consumers in their purchasing decisions. The popularity, or lack thereof, of devices running Microsoft's mobile OS likely plays an important part but it also detracts folks from getting the smartphone that may be right for them. Ask yourselves how many of your acquaintances have been in this position.

Many do not even take Windows Phone into consideration and the ones that do easily find a couple of reasons to dismiss the platform and jump on the Android or iPhone bandwagon. Yes, Windows Phone may not be the right answer for everyone but it might be for more people than naysayers think. And I have got 10 good reasons why consumers should give Windows Phone a chance.

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Microsoft gives free access to Office 365 through Student Advantage

students university graduation

Children are the future and they all deserve a great education. However, as the world trends towards being digital and paperless, students are not always fully empowered with the right tools. Sadly, this largely comes down to cost -- while a student can download LibreOffice or use Google Docs for free, they are just no match for the perennial Microsoft Office.

Don't believe me? According to a new study by IDC, "the only software package called out within the top 20 skills across all occupations is Microsoft Office, explicitly required in 15 percent of high-growth, high-salary positions. Microsoft Office is No. 3 on the list of skills most required, and Microsoft PowerPoint and Word are No. 11 and No. 13 most required skills".

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Steve Ballmer is right, and I was wrong

Steve Ballmer

Steve Ballmer's departure from Microsoft will be a series of epitaphs written over the coming months. Many arm-chair pundits and analysts will scrutinize his 13-year tenure as chief executive, and you can expect him to be the scapegoat for all things wrong with Microsoft. Most assuredly, Ballmer could have done many things better, but he also contended with forces out of his control: government oversight for anti-competitive practices conducted under predecessor Bill Gates' leadership; maturing PC software market; and rise of the Internet as the new computing hub, among others.

For all Microsoft's CEO might have done wrong, he was right about something dismissed by many -- and I among them: Google. Ballmer started treating the search and information company as a competitive threat about a decade ago. Google as Microsoft competitor seemed simply nuts in 2003. How could search threaten Windows, particularly when anyone could type a new web address to change providers? Ballmer was obsessed, chasing every Google maneuver, often to a fault. Execution could have been better, but his perception was right.

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Windows 8.1 is better, but will consumers finally switch?

Better Way Ahead Sign

For Microsoft, Windows 8 is a necessary evil. The operating system has two main purposes: to usher the software giant into the modern mobile computing era and, at the same time, to get existing users on board with the changes on the new platform. So far, it is not difficult to see how the OS (and, by implication, Microsoft) has failed on both counts: its tablet market share is low and the growth of Windows 7 is higher than its own. Remember that Windows 8 is close to being a year-old while Windows 7 will soon have its fourth anniversary.

Despite what some might believe, Microsoft really had no other option but to bring something completely new to the table. It does not take long to realize that Windows 8 has been a step in the right direction, as Windows 7 was primarily designed for devices prior to the tablet era. But despite being well-intended, Microsoft has been facing an ongoing backlash over the efficacy of the new approach, which has led to severely crippled chances for mass market appeal. That is a place where no company wants to be, especially in a period of transition. So, as a result, the software giant is responding to the criticism with Windows 8.1, that now has, among other purposes, a different task: to change people's perception of its predecessor.

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OneNote for iOS gets an update

onenote for ios

Microsoft is locked in a battle for your note-taking needs on mobile devices. Evernote is the perceived king of the field, but OneNote is certainly a strong competitor and today the software giant announces improvements to the iOS version of the Office app.

The latest update allows users to create notebooks on the iPad as well as create, delete and rename sections. Microsoft claims this was one of the most requested features from customers already using the previous version, but it is also not the only enhancement made to this build.

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5 big myths surrounding computer security and HIPAA compliance

Myth Fact Myths Facts

For those in the States, the mad dash to compliance is unquestionably on. After years of taking a "wait and see" approach to Health Insurance Portability and Accountability Act (HIPAA) regulations surrounding medical office technology, healthcare providers (and related covered entities) are scrambling to get their systems and procedures in order. Big Brother has officially set a September 23, 2013 deadline for most new rules that put into place heightened protocols for how patient information (PI) is shared as well as how notifications about breaches need to be handled, among other things.

Naturally, a lot of my consulting clients in the healthcare industry are reaching out for professional help on how to get their IT systems in line as these deadlines approach. One of the biggest facets of the new HIPAA laws, which affects companies like mine that provide hands-on IT consulting, is that for the first time ever we are being considered "covered entities" in the same boat as the healthcare outlets themselves.

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Surprisingly, Microsoft Excel can actually be fun

nerd tablet geek surprise shock disbelief

I am a very heavy Excel user. I organize my life and finances in spreadsheets for easy calculations and sorting. Quite frankly I enjoy the software very much for such nerdy reasons -- it is my favorite. However, not all people are excited by pivot-tables like me.

Yesterday, on Microsoft's official Excel blog, the software giant highlighted some creative ways that the software can be used. "One of the things that is incredibly satisfying about working on the Excel team is seeing how people use Excel in unbelievably cool and unexpected ways for work and for fun. There have been a few great examples of this floating around the internet and the news recently, and I thought I’d share a few of my favorites", says Excel Program Manager Carlos Otero.

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If Microsoft is diseased, will cutting out Steve Ballmer like a cancer save the patient?

Steve Ballmer

Emergency surgery is the appropriate analogy for the firing of the iconic CEO. Yes firing. Microsoft announced Steve Ballmer's departure today, quite unexpectedly, and in his own words "within the next 12 months, after a successor is chosen". Meaning: Soon as there is a replacement, he is gone. Vamoose. Adios. We'll send Christmas cards. Not!

Unless Ballmer is in ill-health, or something bad happened to someone he loves, he wouldn't just walk away whistling to the wind. The man is too passionate about Microsoft. There is but one interpretation: The board of directors gave Ballmer his pink slip.

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Still using Office 2010? SP2 is here

Happy Business woman office PC

When I left IT little more than a year ago, my company still rocked Office 2007. Of course, computers were still running Windows XP and web browsers had only recently migrated from Internet Explorer 6 to IE 7. Now, with the addition of SP2 to Office 2010 business may be ready to make the move onto this platform.

"Today, we released Service Pack 2 (SP2) for the Office 2010 and SharePoint 2010 set of products.  SP2 provides key updates and fixes across our servers, services and applications including security, stability, and performance enhancements and provides better compatibility with Windows 8, Internet Explorer 10, Office 2013, and SharePoint 2013", says Microsoft's Chris Schneider.

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Apache releases OpenOffice 4


The Apache Software Foundation has announced the release of Apache OpenOffice 4.0, a major update with plenty of interesting new features and enhancements.

The most obvious interface addition is the sidebar, a Lotus Symphony-sourced panel which provides quick access to options most relevant to the current editing task (setting fonts, text style and alignment in a text box, tweaking brightness, colors and contrast for an image, and more).

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Microsoft brings Outlook to iPhone and iPad

outlook for ios

When Microsoft released Office for iPhone, the sentiment among users was mixed. Some customers complained that it could be signaling defeat for Microsoft’s Windows Phone 8, while others praised it as a good business move -- it was a mixed bag of emotions. The biggest backlash was the Office 365 subscription requirement which left paying standard Office users (non-subscription) out in the cold. Today, Microsoft continues its trend of supporting the mobile operating system, as it releases Outlook Web App (OWA) for iOS.

Unlike Office for iPhone, Outlook Web App supports the iPad as well. Slate support is essential as many business users are trading their laptops for the Apple tablet to get work done. Unfortunately, the Office 365 subscription requirement also applies here. This is very frustrating, as many large businesses and enterprise users without 365 subscriptions would hugely benefit from this particular app. These customers will be forced to use Webmail in a browser or use a 3rd party app such as the much maligned Good for Enterprise.

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